
FILE DOWNLOADS
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We have provided as far back in official association documents as were available in digital format. Some of the more important documents we scanned so that we could provide them online.
Ballots
[ click for archived files… ]
Board Directors Handbook
[ click for archived files… ]
January 2013 – 9) Essentials of Successful Boards [PDF: 357 KB – Oct 25, 2013]
January 2013 – 8) b) Fiscal Policies & Procedures 1998 [PDF: 1.14 MB – Oct 25, 2013]
January 2013 – 8) a) CPA Recommendations 2001 [PDF: 132 KB – Oct 25, 2013]
January 2013 – 7) HRS 414D [PDF: 391 KB – Oct 25, 2013]
January 2013 – 6) b) Murakami Judgement 2010 [PDF: 542 KB – Oct 25, 2013]
clarifies appropriate collection process
January 2013 – 6) a) Summary Judgement for Mandantory Road Fees 1992 [PDF: 265 KB – Oct 25, 2013]
January 2013 – 5) IRS 501c4 Letter 1980 [PDF: 105 KB – Oct 25, 2013]
January 2013 – 4) Charter of Incorporation 1979 [PDF: 241 KB – Oct 25, 2013]
January 2013 – 3) Robert’s Rules of Order
Printed has some sections and examples, this website has all.
Website
January 2013 – 2) Road Maintenance Policy & Procedures [PDF: 1.04 MB – Oct 25, 2013]
Minus exhibits (maps, drawings, etc)
January 2013 – 1) Bylaws
(see main
Association Business page on this site)
Board Meeting Agenda
Board Minutes
December 16, 2015 (Meeting Canceled)
October 20, 2015 (Meeting canceled)
September 15, 2015 (pending, insufficient information)
May 19, 2015 (pending approval)
May 5, 2015 (Special Board Meeting) (pending approval)
April 21st, 2015 [PDF: 83 KB]
April 7th, 2015 (Special Board Meeting) [PDF: 96 KB]
March 17, 2015 [PDF: 83 KB]
February 26 2015 (Special Board Meeting) [PDF: 69 KB]
February 17, 2015 (no quorum – cancelled)
January 20, 2015 [PDF: 114 KB]
January 14, 2015 (Special Board Meeting) [PDF: 80 KB]
January 14, 2015 (Special Board Meeting-Executive Session) [PDF: 70 KB]
December 16, 2014 [PDF: 76 KB]
December 3, 2014 (Special Board Meeting) [PDF: 65 KB]
November 18, 2014 [PDF: 174 KB]
October 21, 2014 [PDF: 156 KB]
October 14, 2014 (Special Board Meeting) [PDF: 68 KB]
October 7, 2014 (Special Board Meeting) [PDF: 72 KB]
September 16, 2014 [PDF: 118 KB]
August 28, 2014 (Special Board Meeting) [PDF: 104 KB]
August 19, 2014 [PDF: 117 KB]
August 3, 2014 (Special Board Meeting) [PDF: 108 KB ]
July 22, 2014 [PDF: 135 KB]
June 17, 2014 [PDF: 865 KB]
May 20, 2014 [PDF: 533 KB]
April 23, 2014 (Special Board Meeting) – Minutes never approved, no motions made
April 15, 2014 [PDF: 159 KB]
March 18, 2014 [PDF: 155 KB]
February 18, 2014 [PDF: 171 KB]
February 4, 2014 (Special Board Meeting) [PDF: 71 KB]
January 21, 2014 [PDF: 167 KB]
December 14, 2013 [PDF: 488 KB]
November 19, 2013 [PDF: 156 KB]
October 15, 2013 [PDF: 144 KB]
September 17, 2013 [PDF: 139 KB]
August 20, 2013 [PDF: 27 KB]
July 30, 2013 (Special Board Meeting) [PDF: 61 KB]
July 2013 – No quorum, Meeting canceled [PDF: 7 KB]
June 2013 – Due to issues with our recording secretary, these minutes are not yet available
May 2013 – Due to issues with our recording secretary, these minutes are not yet available
April 2013 [PDF: 21 KB]
March 2013 [PDF: 22 KB]
[ click for archived files… ]
February 2013 [PDF: 60 KB – Oct 25, 2013]
January 2013 – Special Board Meeting [PDF: 160 KB – Oct 25, 2013]
January 2013 [PDF: 147 KB – Oct 25, 2013]
December 2012 [PDF: 154 KB – Oct 25, 2013]
November 2012 [PDF: 148 KB – Oct 25, 2013]
October 2012 [PDF: 161 KB – Oct 25, 2013]
September 2012 – No quorum, Meeting canceled [PDF: 5 KB – Oct 25, 2013]
August 2012 [PDF: 170 KB – Oct 25, 2013]
July 2012 [PDF: 162 KB – Oct 25, 2013]
June 2012 [PDF: 220 KB – Oct 25, 2013]
May 2012 [PDF: 117 KB – Oct 25, 2013]
April 2012 [PDF: 152 KB – Oct 25, 2013]
March 2012 [PDF: 148 KB – Oct 25, 2013]
February 2012 – Special Board Meeting [PDF: 85 KB – Oct 25, 2013]
February 2012 [PDF: 90 KB – Oct 25, 2013]
January 2012 [PDF: 157 KB – Oct 25, 2013]
December 2011 [PDF: 164 KB – Oct 25, 2013]
November 2011 [PDF: 151 KB – Oct 25, 2013]
October 2011 [PDF: 78 KB – Oct 25, 2013]
September 2011 [PDF: 107 KB – Oct 25, 2013]
August 2011 [PDF: 116 KB – Oct 25, 2013]
July 2011 [PDF: 96 KB – Oct 25, 2013]
June 2011 [PDF: 93 KB – Oct 25, 2013]
May 2011 [PDF: 101 KB – Oct 25, 2013]
April 2011 [PDF: 114 KB – Oct 25, 2013]
March 2011 [PDF: 108 KB – Oct 25, 2013]
February 2011 [PDF: 149 KB – Oct 25, 2013]
January 2011 – no quorum … informal discussions held
December 2010 [PDF: 86 KB – Oct 25, 2013]
November 2010 [PDF: 86 KB – Oct 25, 2013]
October 2010 – Special Meeting October 26, 2010 [PDF: 156 KB – Oct 25, 2013]
October 2010 [PDF: 87 KB – Oct 25, 2013]
September 2010 [PDF: 89 KB – Oct 25, 2013]
August 2010 [PDF: 141 KB – Oct 25, 2013]
July 2010 [PDF: 132 KB – Oct 25, 2013]
June 2010 – Special BOD meeting [PDF: 149 KB – Oct 25, 2013]
June 2010 [PDF: 150 KB – Oct 25, 2013]
May 2010 – Special BoD Meeting
May 2010 [PDF: 51 KB – Oct 25, 2013]
April 2010 [PDF: 50 KB – Oct 25, 2013]
March 2010 [PDF: 36 KB – Oct 25, 2013]
February 2010 – No Quorum…informal discussions held
January 2010 – Special Board Meeting [PDF: 46 KB – Oct 25, 2013]
January 2010 – No quorum…informal discussions held
December 2009 [PDF: 45 KB – Oct 25, 2013]
November 2009 [PDF: 215 KB – Oct 25, 2013]
October 2009 [PDF: 47 KB – Oct 25, 2013]
September 2009 – no quorum … informal discussions held
August 2009 – Special Board Meeting [PDF: 29 KB – Oct 25, 2013]
August 2009 [PDF: 41 KB – Oct 25, 2013]
July 2009 – Special Board Meeting [PDF: 26 KB – Oct 25, 2013]
July 2009 [PDF: 29 KB – Oct 25, 2013]
June 2009 – Special Board Meeting [PDF: 26 KB – Oct 25, 2013]
June 2009 [PDF: 33 KB – Oct 25, 2013]
May 2009 [PDF: 41 KB – Oct 25, 2013]
April 2009 [PDF: 29 KB – Oct 25, 2013]
March 2009 – no quorum … informal discussions held
February 2009 – Special Board Meeting (resched. from Jan) [PDF: 41 KB – Oct 25, 2013]
January 2009 – No Meeting
December 2008 – NO MEETING
November 2008 [PDF: 43 KB – Oct 25, 2013]
October 2008 [PDF: 46 KB – Oct 25, 2013]
September 2008 [PDF: 51 KB – Oct 25, 2013]
August 2008 [PDF: 36 KB – Oct 25, 2013]
July 2008 [PDF: 45 KB – Oct 25, 2013]
June 2008 – Election of Officers [PDF: 20 KB – Oct 25, 2013]
June 2008 [PDF: 48 KB – Oct 25, 2013]
May 2008 – no quorum … informal discussions held
April 2008 [PDF: 52 KB – Oct 25, 2013]
March 2008 [PDF: 48 KB – Oct 25, 2013]
February 2008 [PDF: 49 KB – Oct 25, 2013]
January 2008 [PDF: 40 KB – Oct 25, 2013]
December 2007 [PDF: 37 KB – Oct 25, 2013]
November 2007 [PDF: 34 KB – Oct 25, 2013]
October 2007 [PDF: 34 KB – Oct 25, 2013]
September 2007 [PDF: 43 KB – Oct 25, 2013]
August 2007 [PDF: 47 KB – Oct 25, 2013]
July 2007 – … no quorum … informal discussions held
June 2007 – Election of Officers [PDF: 41 KB – Oct 25, 2013]
June 2007 [PDF: 28 KB – Oct 25, 2013]
May 2007 [PDF: 35 KB – Oct 25, 2013]
April 2007 [PDF: 40 KB – Oct 25, 2013]
March 2007 [PDF: 41 KB – Oct 25, 2013]
February 2007 [PDF: 37 KB – Oct 25, 2013]
January 2007 [PDF: 53 KB – Oct 25, 2013]
December 2006 – no meeting
November 2006 [PDF: 40 KB – Oct 25, 2013]
October 2006 [PDF: 45 KB – Oct 25, 2013]
September 2006 [PDF: 38 KB – Oct 25, 2013]
August 2006 [PDF: 0 KB – Oct 25, 2013]
July 2006 [PDF: 43 KB – Oct 25, 2013]
June 2006 [PDF: 123 KB – Oct 25, 2013]
May 2006 [PDF: 111 KB – Oct 25, 2013]
April 2006 [PDF: 125 KB – Oct 25, 2013]
March 2006 [PDF: 108 KB – Oct 25, 2013]
February 2006 [PDF: 130 KB – Oct 25, 2013]
January 2006 [PDF: 119 KB – Oct 25, 2013]
December 2005 [PDF: 118 KB – Oct 25, 2013]
November 2005 [PDF: 45 KB – Oct 25, 2013]
October 2005 [PDF: 11 KB – Oct 25, 2013]
September 2005 [PDF: 37 KB – Oct 25, 2013]
August 2005 [PDF: 28 KB – Oct 25, 2013]
July 2005 [PDF: 40 KB – Oct 25, 2013]
June 2005 [PDF: 36 KB – Oct 25, 2013]
May 2005 [PDF: 27 KB – Oct 25, 2013]
April 2005 [PDF: 60 KB – Oct 25, 2013]
March 2005 [PDF: 27 KB – Oct 25, 2013]
February 2005 [PDF: 48 KB – Oct 25, 2013]
January 2005 [PDF: 28 KB – Oct 25, 2013]
December 2004 [PDF: 48 KB – Oct 25, 2013]
November 2004 [PDF: 42 KB – Oct 25, 2013]
October 2004 [PDF: 0 KB – Oct 25, 2013]
September 2004 [PDF: 48 KB – Oct 25, 2013]
August 2004 [PDF: 48 KB – Oct 25, 2013]
July 2004 [PDF: 0 KB – Oct 25, 2013]
June 2004 [PDF: 49 KB – Oct 25, 2013]
May 2004 [PDF: 35 KB – Oct 25, 2013]
April 2004 – Special Meeting [PDF: 25 KB – Oct 25, 2013]
April 2004 [PDF: 34 KB – Oct 25, 2013]
March 2004 – No Quorum-Meeting NOTES [PDF: 26 KB – Oct 25, 2013]
February 2004 [PDF: 34 KB – Oct 25, 2013]
January 2004 – Special Meeting [PDF: 35 KB – Oct 25, 2013]
January 2004 [PDF: 36 KB – Oct 25, 2013]
December 2003 – No Meeting
November 2003 [PDF: 28 KB – Oct 25, 2013]
October 2003 [PDF: 30 KB – Oct 25, 2013]
September 2003 – Special Meeting [PDF: 18 KB – Oct 25, 2013]
September 2003 [PDF: 27 KB – Oct 25, 2013]
August 2003 [PDF: 25 KB – Oct 25, 2013]
July 2003 – Special Meeting [PDF: 16 KB – Oct 25, 2013]
July 2003 [PDF: 25 KB – Oct 25, 2013]
Current Insurance Policy
General Membership Minutes
April 26, 2014 [PDF: 156 KB]
March 1, 2014 (Special Membership Meeting) [PDF: 472 KB]
November 16, 2013 [PDF: 426 KB]
April 2013 – April 20, 2013 [PDF: 410 KB – Feb 06, 2014]
[ click for archived files… ]
October 2012 [PDF: 101 KB – Oct 25, 2013]
April 2012 [PDF: 159 KB – Oct 25, 2013]
November 2011 [PDF: 165 KB – Oct 25, 2013]
April 2011 [PDF: 118 KB – Oct 25, 2013]
November 2010 [PDF: 98 KB – Oct 25, 2013]
April 2010 [PDF: 222 KB – Oct 25, 2013]
November 2009 [PDF: 255 KB – Oct 25, 2013]
April 2009 [PDF: 165 KB – Oct 25, 2013]
January 2009 – Special membership meeting [PDF: 64 KB – Oct 25, 2013]
November 2008 [PDF: 46 KB – Oct 25, 2013]
April 2008 [PDF: 79 KB – Oct 25, 2013]
November 2007 – Special membership meeting [PDF: 88 KB – Oct 25, 2013]
April 2007 [PDF: 60 KB – Oct 25, 2013]
February 2007 [PDF: 42 KB – Oct 25, 2013]
April 2006 [PDF: 191 KB – Oct 25, 2013]
April 2005 [PDF: 57 KB – Oct 25, 2013]
April 2004 [PDF: 37 KB – Oct 25, 2013]
Legal Files
Motions Logs
[ click for archived files… ]
July 2013 – June 2014 [PDF: 827 KB – Jan 25, 2015]
July 2012 – June 2013 [PDF: 101 KB – Jan 26, 2015]
July 2011 – June 2012 [PDF: 79 KB – Jan 26, 2015]
July 2010 – June 2011 [PDF: 76 KB – Oct 25, 2013]
July 2009 – June 2010 [PDF: 219 KB – Oct 25, 2013]
July 2008 – June 2009 [PDF: 286 KB – Oct 25, 2013]
July 2007 – June 2008 [PDF: 67 KB – Oct 25, 2013]
July 2006 – June 2007 [PDF: 61 KB – Oct 25, 2013]
July 2005 – June 2006 [PDF: 117 KB – Oct 25, 2013]
July 2004 – June 2005 [PDF: 59 KB – Oct 25, 2013]
July 2003 – June 2004 [PDF: 232 KB – Oct 25, 2013]
July 2002 – June 2003 [PDF: 28 KB – Oct 25, 2013]
July 2001 – June 2002 [PDF: 27 KB – Oct 25, 2013]
July 2000 – June 2001 [PDF: 75 KB – Oct 25, 2013]
July 1997 – June 2000 [PDF: 90 KB – Oct 25, 2013]
July 1997 – June 2000 [PDF: 172 KB – Oct 25, 2013]
January 1995 – 1/1995-6/1997 [PDF: 108 KB – Oct 25, 2013]
March 1994 – 1/1988-11/1994 [PDF: 341 KB – Oct 25, 2013]
February 1994 – 4/1976-12/1984 [PDF: 91 KB – Oct 25, 2013]
January 1994 – 2/1985-6/1988 [PDF: 109 KB – Oct 25, 2013]
Newsletters
Orchidland Planning
Other Files
Policies and Procedures
Unapproved – this is the 1st draft, to be revised and approved after all
input is taken. Please submit any input or concerns you have to the
website e-mail form or bring them to the next Board of Directors
meeting.
June 2010 – Conflict of Interest Policy [PDF: 265 KB – Oct 25, 2013]
Approved
June 2010 – Collections Policy 2004 (no longer valid) [PDF: 892 KB – Oct 25, 2013]
June 2010 – Adoption of Policies [PDF: 131 KB – Oct 25, 2013]
Approved
January 1994 – Collections Policy 2013 [PDF: 36 KB – Oct 26, 2013]
Road Committee Meeting Minutes
May 12, 2014 (pending approval)[PDF: 0 KB]
April 14, 2015 [PDF: 151 KB]
March 10, 2015 [PDF: 84 KB]
February 10, 2015 [PDF: 90 KB]
January 13, 2014 (meeting canceled)[PDF: 0 KB]
December 9, 2014 [PDF: 134 KB]
November 11, 2014 [PDF: 145 KB]
October 14, 2014 [PDF: 95 KB]
September 9, 2014 [PDF: 112 KB]
August 12, 2014 [PDF: 75 KB]
July 8, 2014 [PDF: 72 KB]
June 10, 2014 [PDF: 552 KB]
May 13, 2014 [PDF: 408 KB]
April 8, 2014 [PDF: 385 KB]
March 11, 2014 [PDF: 365 KB]
February 11, 2014 [PDF: 367 KB]
January 14, 2014 [PDF: 89 KB]
December 2013 [PDF: 86 KB – Feb 06, 2014]
November 2013 [PDF: 8 KB – Feb 06, 2014]
September 2013 [PDF: 8 KB – Feb 06, 2014]
August 2013 [PDF: 8 KB – Feb 06, 2014]
July 2013 [PDF: 67 KB – Feb 05, 2014]
June 2013 [PDF: 64 KB – Feb 05, 2014]
May 2013 [PDF: 77 KB – Feb 05, 2014]
April 2013 [PDF: 69 KB – Feb 06, 2014]
March 2013 [PDF: 124 KB – Feb 06, 2014]
[ click for archived files… ]
February 2013 [PDF: 31 KB – Oct 25, 2013]
January 2013 [PDF: 139 KB – Oct 25, 2013]
December 2012 [PDF: 85 KB – Oct 25, 2013]
November 2012 [PDF: 134 KB – Oct 25, 2013]
October 2012 [PDF: 82 KB – Oct 25, 2013]
September 2012 [PDF: 127 KB – Oct 25, 2013]
August 2012 [PDF: 84 KB – Oct 25, 2013]
July 2012 [PDF: 83 KB – Oct 25, 2013]
June 2012 [PDF: 84 KB – Oct 25, 2013]
May 2012 [PDF: 139 KB – Oct 25, 2013]
April 2012 [PDF: 138 KB – Oct 25, 2013]
March 2012 [PDF: 139 KB – Oct 25, 2013]
February 2012 [PDF: 138 KB – Oct 25, 2013]
January 2012 [PDF: 80 KB – Oct 25, 2013]
November 2011 [PDF: 143 KB – Oct 25, 2013]
October 2011 [PDF: 141 KB – Oct 25, 2013]
September 2011 [PDF: 12 KB – Oct 25, 2013]
August 2011 [PDF: 157 KB – Oct 25, 2013]
July 2011 [PDF: 90 KB – Oct 25, 2013]
June 2011 – No Meeting
May 2011 [PDF: 87 KB – Oct 25, 2013]
April 2011 [PDF: 87 KB – Oct 25, 2013]
March 2011 [PDF: 129 KB – Oct 25, 2013]
February 2011 [PDF: 129 KB – Oct 25, 2013]
January 2011 – No Meeting
December 2010 [PDF: 68 KB – Oct 25, 2013]
November 2010 [PDF: 75 KB – Oct 25, 2013]
October 2010 [PDF: 125 KB – Oct 25, 2013]
September 2010 [PDF: 119 KB – Oct 25, 2013]
August 2010 [PDF: 116 KB – Oct 25, 2013]
July 2010 [PDF: 132 KB – Oct 25, 2013]
June 2010 [PDF: 74 KB – Oct 25, 2013]
May 2010 [PDF: 37 KB – Oct 25, 2013]
February 2009 [PDF: 32 KB – Oct 25, 2013]
January 2009 [PDF: 36 KB – Oct 25, 2013]
December 2008 – no quorum … informal discussions held
November 2008 – no quorum … informal discussions held
October 2008 – no quorum … informal discussions held
September 2008 [PDF: 31 KB – Oct 25, 2013]
August 2008 [PDF: 35 KB – Oct 25, 2013]
July 2008 [PDF: 31 KB – Oct 25, 2013]
June 2008 [PDF: 25 KB – Oct 25, 2013]
May 2008 [PDF: 29 KB – Oct 25, 2013]
April 2008 [PDF: 33 KB – Oct 25, 2013]
March 2008 [PDF: 32 KB – Oct 25, 2013]
February 2008 [PDF: 40 KB – Oct 25, 2013]
January 2008 – no quorum … informal discussions held
December 2007 [PDF: 30 KB – Oct 25, 2013]
November 2007 [PDF: 34 KB – Oct 25, 2013]
October 2007 [PDF: 33 KB – Oct 25, 2013]
September 2007 [PDF: 28 KB – Oct 25, 2013]
August 2007 [PDF: 31 KB – Oct 25, 2013]
July 2007 – no meeting
June 2007 – no meeting
May 2007 [PDF: 29 KB – Oct 25, 2013]
April 2007 [PDF: 34 KB – Oct 25, 2013]
March 2007 [PDF: 27 KB – Oct 25, 2013]
February 2007 [PDF: 37 KB – Oct 25, 2013]
January 2007 [PDF: 33 KB – Oct 25, 2013]
December 2006 [PDF: 26 KB – Oct 25, 2013]
November 2006 [PDF: 34 KB – Oct 25, 2013]
October 2006 – cancelled
September 2006 – cancelled
August 2006 – cancelled
July 2006 – cancelled
June 2006 [PDF: 32 KB – Oct 25, 2013]
May 2006 [PDF: 29 KB – Oct 25, 2013]
April 2006 [PDF: 32 KB – Oct 25, 2013]
March 2006 [PDF: 30 KB – Oct 25, 2013]
February 2006 [PDF: 24 KB – Oct 25, 2013]
January 2006 [PDF: 24 KB – Oct 25, 2013]
December 2005 [PDF: 30 KB – Oct 25, 2013]
November 2005 [PDF: 30 KB – Oct 25, 2013]
October 2005 [PDF: 32 KB – Oct 25, 2013]
September 2005 [PDF: 31 KB – Oct 25, 2013]
August 2005 [PDF: 32 KB – Oct 25, 2013]
July 2005 [PDF: 32 KB – Oct 25, 2013]
June 2005 [PDF: 21 KB – Oct 25, 2013]
May 2005 [PDF: 23 KB – Oct 25, 2013]
April 2005 [PDF: 36 KB – Oct 25, 2013]
March 2005 [PDF: 26 KB – Oct 25, 2013]
February 2005 [PDF: 29 KB – Oct 25, 2013]
January 2005 [PDF: 31 KB – Oct 25, 2013]
December 2004 [PDF: 29 KB – Oct 25, 2013]
November 2004 [PDF: 30 KB – Oct 25, 2013]
October 2004 [PDF: 34 KB – Oct 25, 2013]
September 2004 [PDF: 46 KB – Oct 25, 2013]
August 2004 [PDF: 30 KB – Oct 25, 2013]
July 2004 [PDF: 29 KB – Oct 25, 2013]
June 2004 – no quorum … informal discussions held
May 2004 – no quorum … informal discussions held
April 2004 [PDF: 21 KB – Oct 25, 2013]
March 2004 [PDF: 23 KB – Oct 25, 2013]
February 2004 [PDF: 30 KB – Oct 25, 2013]
January 2004 [PDF: 15 KB – Oct 25, 2013]
December 2003 – no quorum … informal discussions held
November 2003 [PDF: 26 KB – Oct 25, 2013]
October 2003 – no quorum … informal discussions held
September 2003 [PDF: 19 KB – Oct 25, 2013]
August 2003 [PDF: 22 KB – Oct 25, 2013]